3.16 Create Internal Purchase Order vs. Pro Forma Invoice

Create INTERNAL PO vs. Pro Forma Invoice
Performer:	Internal Partner (CO/HQ)
Role:	Staff at Internal Partner's side
Transaction :	WINGSII - ME21N

If the requestor of services is an internal WFP Partner, the Country Office/Regional Bureau/Unit at HQ will have to create an Internal Purchase Order (ZINT PO) in accordance with the Pro Forma Invoice received from UNHRD and showing the same line items structure. In case of Internal Partner, when sending out the Proforma Invoice to be signed, it is required also to include a standard message giving the following information on how to create the PO:

INSTRUCTIONS TO CO/RB/LO FOR THE CREATION OF THE ZINT PO AGAINST UNHRD VENDOR

If PI is in line with your requirement please sign and return the PI along with a ZPO created as per below instructions and with complete consignee details.

Please let us know the related PO number and kindly send us the PI signed (below instructions for ease of reference) ___________________________________________________________________________________________________________________________________

ZINT PO line items must mirror the Proforma Invoice received by UNHRD.

1) Vendor number: 60000000; 2) PO type: ZINT PO; 3) Purchasing Org: INTL 4) Account Assignment: o P or F (in accordance with Budget set up); o A: for Asset 5) Material Group o NFI: select the appropriate corporate code assigned to the specific item; o Services: U002002; o MCR: U002001;

In case of Asset purchase, items should be capitalized and calculated as follows o Unit price plus all services (except MCR) o One line item to be created for each asset

Insert in the WFP data field the SO number and item reference for each line of the ZINT PO (SO can be displayed trough transaction VA03)

Attached you find some instructions on how to create a ZINT PO and how to fill in SO Reference fields highlighted in yellow above.

If you need any further information please feel free to contact us.

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