3.18 Check Internal Customer Purchase Order

Check Internal Customer Purchase Order
Performer:	Customer Service
Role:	C.S. Representatives
Transaction :	WingsII – ME23N

Upon Internal Purchase Order (ZPO) created against UNHRD internal user’s request, UNHRD Customer Service is responsible to check the specifications applied by the request to the Internal Purchase Order itself.

Upon receipt of the signed PI and confirmation of creation of Internal Purchase Order, UNHRD Customer Service team performs following checks:

1. The PO is released;

2. The total PO value corresponds to the PI total value;

3. Account Assignment Category (AAC): for items whose unit cost exceeds 5,000 USD (including the transport costs) AAC is ‘A’;

4. Transport and other associated services are capitalized on the Assets if any, otherwise it can be listed as single line

5. MCR line is procured against Material Group = U002001; INTL SERV-MCR(UNHRD);

6. Services are procured against Material Group = U002002; INTL SERV-FEE (UNHRD).

7. The SO line fields have been entered as detailed in the instructions provided to the Partner.

In case of discrepancies ask the Partner to amend the PO accordingly.

NOTE Only if needed and in case of the most complex cases involving procurement of Fixed Assets and capitalization of the associated services, UNHRD Customer Service team requests Finance to directly contact the internal partner to support with the creation of the Internal Purchase Order sending them a DRAFT ZPO structure in excel.

In case of Stock Implementation for Internal Partners, ZPO must be created using P account assignment type and material group G002002. The GRN to be posted against ZPO by the Internal Partner when goods arrive in HRD warehouses: items will be expensed and Finance will take care of the expense accounting reclassification (with the quarterly internal elimination entry exercise). When items are dispatched from UNHRD warehouses, two scenarios are possible: 1) if replenishment is expected, apply regular process; 2) if items are given for free, there is no replenishment in place and provision of Stock NFI for free to Internal Partners applies.