5.4 Create Outbound Delivery

Create Outbound Delivery
Performer:	Logistics
Role:	Logistics Assistant
Transaction :	WingsII – VL01N & VL02N

5.4.1 Create Outbound Delivery

To create the Outbound delivery follow the path below:

Logistics > Sales and Distribution > Sales > Order > Subsequent functions > Outbound Delivery

Enter the Sales Order from which the Outbound Delivery has to be generated, enter "LP00" for "International loading point" as Shipping Point. Depending on whether the goods are shipped all together or in partial shipments, select the lines of interest by by entering the line number in the fields 'From item' & 'To item. If no line selection is entered, the system picks up automatically all the material lines in the SO. Click on enter :

The system derives the line items selected from the SO in to the Outbound Delivery as well as the ship-to-party information.

When it is required to issue several deliveries from one SO (e.g. multiple despatches of wide cargo or due to partial availability of items)the material lines in the SO have to be ordered by ranges representing the lots. Go to "Create Outbound Delivery" thru transaction VL01N to create first delivery from SO; enter the first material of the lot in the “From item” field and the last material of the lot in the “To item” field.

In case the same material has to be shipped out in 2 different lots, insert the material code in the SO accordingly, by listing the 2 quantities in 2 separate lines:

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In case the Partner asks for extra materials once the fist lot has left the warehouse, therof the Good Issue has been posted against the Outbound Delivery, go to "Change Outbound Delivery" thru transaction VL02N, click on Outbound Delivery on the top menu, select Deliver Sales Order and pick the new material codes added on the SO on a later stage.

Fill in the Actual Goods Issue date and enter the Number of Packages (which is the total number of packages on the Packing List) in the Overview screen:

Go back , save the Outbound Delivery:

To complete the Outbound Delivery all the mandatory fields have to be entered; go to "Change Outbound Delivery" thru transaction VL02N, and enter the Outbound Delivery number:

To edit all mandatory fields select:

Edit > Incompletion log

A message such as the following will appear:

Update Sales Order Status to enable Delivery
Performer:	Logistics
Role:	Logistics Assistant
Transaction :	WingsII – LX03

5.4.2 Select Batches to be associated to the Delivery

The Bin Status Report is used to identify and select the batches to be issued out from WMS. To access this report follow the patch below:

Logistics > Logistics Execution > Internal Whse Processes > Bins and Stock > Display

In the Initial Screen enter the fields ‘Warehouse Number’ and ‘Layout’ with proper information:

From the drop down menu choose the warehouse to be used for the Outbound Delivery:

For the Layout choose ‘PO GR TO’:

Click on .

In the overview screen highlight the Material column and then click on the ‘Set Filter’ button :

Enter the Material Code from the Sales Order to be checked and press ‘Enter’:

Filter also for the WBS element relevant for the stock owner to be utilised. Take note of the batch number(s) that best suit the quantity required (FIFO methodology has to be applied; please refer to your senior storekeeper and/or your Logistics Assistant/Officer regarding the bins to be selected):

Complete Outbound Delivery
Performer:	Logistics
Role:	Logistics Assistant
Transaction :	WingsII – VL02N

5.4.3 Complete Outbound Delivery

Open the Outbound Delivery document created before in order to update it with the batch information retrieved above:

Rerun the Incompleteness check:

Edit > Incompletion log

Select all line items and click on :

Enter the selected batch(es), the storage locations ‘0002’ and the quantity of each batch selected until the open quantity is fulfilled:

Click on to check if further information needs to be entered in the line item. The system should eventually return the following message:

Check and fill the Storage Location for all Line Items:

Click on ‘Next Incomplete Data’ field to edit the other line items that must be completed. Then click again on the ‘Next Incomplete Data’ field to return to the Delivery main page and click on to save it, taking note of the delivery number:

NOTE the system does not allow the picking from the receiving area (Storage Type 902); in case the system does not process al materials in the TO, check if this is the reason why the remaining material – not picked - are not processed; go to transaction LB10 'Display Transfer Requirement: list for Storage Type' to complete the putaway process at receipt time.