Digitalized petty cash disbursement

Digitalized petty cash disbursement replaces the manually processed form with a digital one available on WFP Self Service (UNHRD Brindisi only at the moment of writing). The digital form does not supersede the actual petty cash disbursement policy and restrictions.

The new form is fully integrated with WINGS, meaning:

• PC advances will be recorded under your cash journal, updating the PC balance in real time;
• PC expenditures will be parked under your cash journal

Raising a new petty cash request (requestor):

1. Connect to https://selfservice.go.wfp.org/ and search for “Petty Cash” service with the top bar.
2. Click Petty cash disbursement and the form will open, compile the fields as follows
   1. Originating office: Search Brindisi in the list and select UNHRD Brindisi Support Office
   2. Petty cash account: Select IT06-PETTY CASH ITHS-BRI-EUR
   3. Description: Type a description of the item/service
   4. If you know the GL account and account assignment information, tick the box and populate the fields as follows:

      GL account code you can easily determine the GL account by searching a keyword. While you type the list will narrow down showing options available, select the one you think is appropriate for the item/service required.

      Account assignment Select one of the three options depending on the funding, most of the time it is an Internal Order that the Petty Cash holder communicates. If you are not sure about it, ask the Petty Cash holder/Finance officer or skip this section and remove the tick on the box.

   Depending on the account assignment selected, populate the third field with code/number.

   Select the head of the spending unit: Usually is the head of the unit that endorses the Petty Cash request and verifies/edits the charge code. Search for her/his name in the staff list and select it.

   Cash to be collected by: If you going to collect the cash, leave the form blank otherwise seach for the name of the colleague who will be collecting it.