11.4 Inbound flow monitor

Putaway thru TRANSFER ORDER from GR
Performer:	Warehouse staff
Role:	Warehouse roles
Transaction :	WingsII – ZSCR035, LB10

Monitor open Purchase Orders

Monitoring of the WINGS Purchase Order (PO) transactions is an essential part of the procurement process. It is advised by Corporate that all Procurement Officers regularly monitor the current and past Purchase Orders in WINGS to ensure that they show consistency in the data, viz. the correct PO Type was used, the PO is fully released, PO’s have been ticked “delivery complete”, etc.

Monitoring of POs is performed to check balances still to be delivered or services that still have to be rendered, check that PO’s have been ticked “Delivery complete”, correct PO Type was used, etc. To perform this action, run customized transaction ZSCR035. This transaction can also be used for Statistics purposes. Enter below selection criteria:

• Delivery Complete: select "No"

• PO Type: insert the PO types required to be monitor (e.g. PONF, POS, PONW, PONS, POWM, POJS, POLO, POIT, POOL etc.) or eave the field empty to list any type of POs

• PO Date: select Date Period

• Purchasing Organisation: select HRD and/or HRD1 for both competitive tendering re specific or framework agreements, and PONWs and POSWs waiver direct contracting, issued by UNHRD Procurement teams

• Purchasing group: to limit the search to you own hub, enter the proper Purchasing group (e.g. PA9, GH9, MY9) or the Purchasing group of centralized Procurement units i.e. IT9 and AE9

Click on to run the report.

Once system shows the result, Click on Setting > Layout > Choose... to select the proper layout:

Select the layout "WEEKOPENHRD" to show the open POs:

The report lists the POs by showing under the column "QTY MTN" the quantities of items listed in the POs, in the next column it shows the unit and total value per line ("$/MT" and "VALUE US$" respectively). Following columns shows the quantity of items received in the system by GR posting and the balance ("GR QY" and "PO GR-BAL" respectively); same applies with Service Entry Sheets posted for Service POs and Transport POs:

In the very last columns the reports shows the related Purchase Requisitions, if any.

The report can be opened into Excel by clicking on the icon or exported on a local drive by clicking on the icon

For further information on how to run this report, visit the document Monitoring Purchase Orders in WINGS available on WFPgo

Putaway after posting of Good Receipt against PO for NFI and POWM

In case after the posting of GR against PONFs (with Q as account assignment) and POWMs, the system does not drive to the creation of transfer order directly, or in case the putaway action has to be performed on a later stage and/or by another staff member than the one performed the GR posting, follow the menu path described below or run transaction code LB10:

Logistics > Logistics Execution > Inbound Process > Goods Receipt for Purchase Order, Order, Other transaction > Putaway > Create Transfer Order > For Storage Type

Insert the Warehouse Number, tick the box “Status: Open” and the box "Partially delivered" in the “Status of Movement” section and click on :

Choose the material document that we want to process by clicking on selection square:

NOTE: in case of multiple materials the system shows the screen below:

Click on to proceed.

Click on tab and follow the steps to create a standard Transfer Order:

Leave the palletization as proposed by the system and click on for for "Putaway in Foreground". Select the proper Storage Unit Type and tick the Confirm box:

Fill in with the best Storage Type and Storage Bin. The system proposed the information starting from the putaway strategy recorded in the material master database for each material, if any; in case an alternative storage type and/or Storage Bin has to be selected, just enter the information in the Destination data and click on :

The system asks to check the information entered. Click again on as many times as needed:

Click on to continue with the next line item that requires to be processed:

Click on as many times as needed.

Select to make sure there are no more selectable items. If all the items of the GR have been processed the system displays the Overview for Transfer Requirement as fulfilled:

Click to save the Transfer Order.

Confirmation of Transfer Order

If confirmation is not allowed before, or the user has not confirmed the putaway at the time of the TO creation, follow the menu path described below or run transaction code L712:

Logistics > Logistics Execution > Inbound Process > Goods Receipt for Inbound Delivery > Putaway > Confirm Transfer Order > Single Document

Insert the TO number that requires to be confirmed and click on :

The system displays all the items included in the TO:

Select and click on  :