10.4 Transport

Procurement of Transport
Performer:	Logistics Team
Role:	Logistics Officer; Logistics Assistants
Transaction :	ME21N; ME22N; ME29N

Delegation of Authority of UNHRD Network

UNHRD provides its Partners with some additional services defined Specific Services, upon request and on the basis of full cost recovery, i.e. the cost of the service plus a Management Recovery Cost (MRC) fee. Transport is considered a Specific Service and it includes, further to standard transport of goods from HRD warehouses or from Partners/Suppliers location, to final destinations, as well as procurement of other related Logistics Services that falls under WFP Transport Manual [ENTER THE LINK TO THE MANUAL HERE], e.g. inspections of NFIs [ADD OTHER EXAMPLES HERE] and any other TRANSPORT RELATED services requiring financial commitment by WFP. Procurement of transport service is offered by the UNHRD to all Partners in line with the delegation of authority established in general by WFP for procurement of food & related packaging, transport & associated services and other goods & services. The latest Delegation of Authority (DoA) for procurement and contracting in Supply Chain has been published under Circular n. OED 2018/006. This version amends the previous Circular n. EDD2011/008.

When funds availability is in place the procurement of transport service is started by the launch of bid thru In-tend or by issuing the Work Order in case LTA with freight forwarders area available.

Customize user settings when creating Purchase Orders

To default the specifications listed in the Purchase Order header, follow belo path or go to transaction ME21N:

Logistics > Materials Management > Purchasing > Purchase order > Create > ME21N – Vendor/Supplying Plant Known

Click on Personal Settings:

This view allows to default below specifications:

• Document Type: depending on the main type of activity to be performed, it can be defaulted to PONF for "PO NFI competition", POWM for "PO Warehouse Management", POMP for "PO Micro Purchases", etc.
• Purchasing organization: select HRD1 if main activity is creating Purchase Orders of PONF, POS, PONW and POSW types for the procurement of core (strategic) items (see SOP 41 - UNHRD Procurement of Goods & Services); select HRD if main activity is to create Purchase Orders of POJS, POIK, MPO, TPO and POWM types
• Purchasing Group: this reflect the office that procures items, so select AE9 for Dubai Procurement unit, GH9 for Accra Procurement unit, etc.
• Company Code: this has to be defaulted to WFP

To complete the Personal Setting, click on Default values tab and enter the preferred selection in the specifications fields on the PO header tab:

NOTE User's specifications defaulted in the Personal Settings can be overwritten when creating POs of less used types or POs for other procurement units.

Creation of Transport Purchase Order

[ENTER INSTRUCTIONS HERE

Avoid the use of Material Group S007011 (which is for "OFFICE SERV , OTHER"), instead of the correct ones that should ideally be U003002 to U003009.

Use of operational Fund Reservation

It is mandatory the us of Fund Reservation in the TPOs (provided by Finance to Customer Service along with the Down Payment creation).

Enter SO references

NOTE as POMPs do not require the creation of PRs, the POMP creator has to enter the SO number and line item in the appropriate fields of the WFP DATA tab: