4.8 Create Funds Reservations

Create Funds Reservations
Performer:	Finance
Role:	Finance Officer
Transaction :	WingsII – FMX1

The use of a Funds Reservation (FR) specifically created for each service request (SO/Proforma Invoice) is fundamental for UNHRD to ensure proper segregation of funds and correct use of it. Through the FR consumption an easy retrieve of associated cost is available in addition to the a constant monitoring of service status.

Thereof, the funds reservation provides a framework for future budget usage, within which all subsequent activities take place.

Create a Funds Reservation

To create a Funds Reservation use the following path:

Accounting > Public Sector Management > Funds Management > Posting > Earmarked Funds > Funds Reservation > Create

In the ‘Create InitScrn’ screen enter these details:

• Document type ‘SA’ (for Sub Allotment)
• Company Code ‘WFP’
• Currency/rate ‘USD
• press ‘Enter’

For each WBS line item of the Budget Request BUT the MCR line, fill now the following details in the ‘Create Overview’ screen:

• Doc.text: SO number / PI number (‘2xxxxxxx / 87xxxxxx’)
• Overall amount: amount of the relevant WBS line item from the Budget Request
• Text: here, enter the PI number followed by the description used in the PI for this line item
• Commitment Item: the Commitment Item that was used in the Budget Request for this WBS Element
• Funds Center: ‘ITHS’
• Fund: ‘2000001’
• Functional Area: ‘SHRD’
• Grant: ‘NOT_RELEVANT_FOR_GM’

Scroll to the right, and then fill:

• G/L Account: ‘Z700400’ for ODOC (S.0001.4.xx.xxx) or ‘Z700500’ for DSC (S.0001.5.xx.xxx)
• Business Area: ‘ITHS’
• WBS Element: the WBS Element used in the relevant Budget Request line

• Press ‘Save’

The system will provide you with a Funds Reservation number:

NOTE: DO NOT create a line for the MCR (WBS Element S.0001.5.99).