4.8 Create Funds Reservations

Create Funds Reservations
Performer:	Finance
Role:	Finance Officer
Transaction :	WingsII – FMX1

Using of funds reservations for UNHRD Sales process makes an early claim for parts of the budget e.g. for a project, without needing to know the exact application of funds. The funds reservation is considered a preliminary step of funds pre-commitments and funds commitments in which the user can refer to the funds reservation. Thereof, the funds reservation provides a framework for future budget usage, within which all subsequent activities take place.

To create a Funds Reservation use the following path:

Accounting > Public Sector Management > Funds Management > Posting > Earmarked Funds > Funds Reservation > Create

In the ‘Create InitScrn’ screen enter these details:

• Document type ‘SA’ (for Sub Allotment)
• Company Code ‘WFP’
• Currency/rate ‘USD
• press ‘Enter’

For each WBS line item of the Budget Request BUT the MCR line, fill now the following details in the ‘Create Overview’ screen:

• Doc.text: SO number / PI number (‘2xxxxxxx / 87xxxxxx’)
• Overall amount: amount of the relevant WBS line item from the Budget Request
• Text: here, enter the PI number followed by the description used in the PI for this line item
• Commitment Item: the Commitment Item that was used in the Budget Request for this WBS Element
• Funds Center: ‘ITHS’
• Fund: ‘2000001’
• Functional Area: ‘SHRD’
• Grant: ‘NOT_RELEVANT_FOR_GM’

Scroll to the right, and then fill:

• G/L Account: ‘Z700400’ for ODOC (S.0001.4.xx.xxx) or ‘Z700500’ for DSC (S.0001.5.xx.xxx)
• Business Area: ‘ITHS’
• WBS Element: the WBS Element used in the relevant Budget Request line

• Press ‘Save’

The system will provide you with a Funds Reservation number:

NOTE: DO NOT create a line for the MCR (WBS Element S.0001.5.99).