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• 1 Inquiry|Inquiry
  • 1.1 Receive new UNHRD Customer NFI/Service Request|Receive new UNHRD Customer NFI/Service Request
  • 1.2 Create Inquiry|Create Inquiry
  • 1.3 File the Customer Inquiry|File the Customer Inquiry
  • 1.4 Notify the Customer that Request is being Processed|Notify the Customer that Request is being Processed
  • 1.5 Inquiry Check List|Inquiry Check List

2 Quotation|Quotation

• • 2.1 Check Stock Availability vs. WBS|Check Stock Availability vs. WBS
  • 2.2 Check Weights/Sizes|Check Weights/Sizes
  • 2.3 Print the Provisional Packing List|Print the Provisional Packing List
  • 2.4 Request Replenishment & Services Costs Estimate|Request Replenishment & Services Costs Estimate
  • 2.5 Request Ex-UNHRD Transport Costs Estimate|Request Ex-UNHRD Transport Costs Estimate
  • 2.6 Request Estimate from Service/NFI Suppliers|Request Estimate from Service/NFI Suppliers
  • 2.7 Create Quotation|Create Quotation
  • 2.8 Print Provisional Packing List from Quotation|Print Provisional Packing List from Quotation
  • 2.9 Extract and Send Quotation to the Customer|Extract and Send Quotation to the Customer
  • 2.10 Quotation Check List|Quotation Check List
• 3 Order Creation|Order Creation
  • 3.1 Get Preliminary Confirmation from Customer|Get Preliminary Confirmation from Customer
  • 3.2 Create Sales Order|Create Sales Order
  • 3.3 Check Stock Availability vs. the Stock WBS|Check Stock Availability vs. the Stock WBS
  • 3.4 Replenishment & Services Costs Confirmation|Replenishment & Services Costs Confirmation
  • 3.5 Request Ex-UNHRD Transport Costs Confirmation|Request Ex-UNHRD Transport Costs Confirmation
  • 3.6 Request Quotation from Service/NFI Suppliers|Request Quotation from Service/NFI Suppliers
  • 3.7 Complete and Save the Sales Order|Complete and Save the Sales Order
  • 3.8 Close Sales Order (if Customer opts out)|Close Sales Order (if Customer opts out)
  • 3.9 Update Sales Order Status to Pro Forma Invoice|Update Sales Order Status to Pro Forma Invoice
  • 3.10 Raise the Pro Forma Invoice|Raise the Pro Forma Invoice
  • 3.11 Complete PI header data 50|Complete PI header data 50
  • 3.12 Print the Pro Forma Invoice|Print the Pro Forma Invoice
  • 3.13 Delete the Pro Forma Invoice|Delete the Pro Forma Invoice
  • 3.14 Sign the Pro Forma Invoice|Sign the Pro Forma Invoice
  • 3.15 Send authorized Pro Forma Invoice to Customer|Send authorized Pro Forma Invoice to Customer
  • 3.16 Create Purchase Order vs. Pro Forma Invoice|Create Purchase Order vs. Pro Forma Invoice
  • 3.17 Receive signed PI and PO Number from Customer|Receive signed PI and PO Number from Customer
  • 3.18 Check Internal Customer Purchase Order|Check Internal Customer Purchase Order
  • 3.19 Update Sales Order with PO Number|Update Sales Order with PO Number
  • 3.20 Forward signed PI and PO Number to Finance|Forward signed PI and PO Number to Finance
  • 3.21 Forward signed PI to Logistics|Forward signed PI to Logistics
  • 3.22 Third Order Sales|Third Order Sales
  • 3.23 Sales Order & Pro Forma Invoice Check List|Sales Order & Pro Forma Invoice Check List
• 4 Budget – Advance|Budget – Advance
  • 4.1 Obtain Information about Services Execution|Obtain Information about Services Execution
  • 4.2 Confirm Service Execution Modality|Confirm Service Execution Modality
  • 4.3 Record Down Payment vs. PO|Record Down Payment vs. PO
  • 4.4 Record Down Payment vs. External Customer|Record Down Payment vs. External Customer
  • 4.5 Request Creation of Expenditure Budget|Request Creation of Expenditure Budget
  • 4.6 Get Confirmation of Budget Creation|Get Confirmation of Budget Creation
  • 4.7 Check Budget|Check Budget
  • 4.8 Create Funds Reservations|Create Funds Reservations
  • 4.9 Provide relevant Spending Units with Budget Codes|Provide relevant Spending Units with Budget Codes
• 5 Service Provision|Service Provision
  • 5.1 Receive Notification of Services to be rendered|Receive Notification of Services to be rendered
  • 5.2 Update Sales Order Status to enable Delivery|Update Sales Order Status to enable Delivery
  • 5.3 Check the Destination Address|Check the Destination Address
  • 5.4 Create Outbound Delivery|Create Outbound Delivery
  • 5.5 Select Batches to be associated to the Delivery|Select Batches to be associated to the Delivery
  • 5.6 Complete Outbound Delivery|Complete Outbound Delivery
  • 5.7 Update Delivery with Shipment Information|Update Delivery with Shipment Information
  • 5.8 Execute Material Picking|Execute Material Picking
  • 5.9 Confirm Transfer Order|Confirm Transfer Order
  • 5.10 Record the Goods Issue vs. the Delivery|Record the Goods Issue vs. the Delivery
  • 5.11 Print Shipment Labels|Print Shipment Labels
  • 5.12 Package the NFI|Package the NFI
  • 5.13 Print the Final Packing List|Print the Final Packing List
  • 5.14 Prepare Service Report|Prepare Service Report
  • 5.15 Execute the NFI Handling / Loading Services|Execute the NFI Handling / Loading Services
  • 5.16 Prepare the custom declaration|Prepare the custom declaration
  • 5.17 Prepare the Transport Documents for Air Transport|Prepare the Transport Documents for Air Transport
  • 5.18 Sign the Air Transport Documents|Sign the Air Transport Documents
  • 5.19 Release CMR for Container Transport to the Port (Shipping)|Release CMR for Container Transport to the Port (Shipping)
  • 5.20 Receive the Bill of Lading for the Shipping Company|Receive the Bill of Lading for the Shipping Company
  • 5.21 Communicate dispatch to Customer Service|Communicate dispatch to Customer Service
  • 5.22 Retrieve the Service PO confirmed by supplier|Retrieve the Service PO confirmed by supplier
  • 5.23 Fill in the Handling Service Report|Fill in the Handling Service Report
  • 5.24 Record SES vs. Handling Service PO|Record SES vs. Handling Service PO
  • 5.25 Sign the Operation Service Report|Sign the Operation Service Report
• 6 Delivery|Delivery
  • 6.1 Receive Transport PO Confirmation|Receive Transport PO Confirmation
  • 6.2 Communicate Dispatch to Customer|Communicate Dispatch to Customer
  • 6.3 Monitor Transport|Monitor Transport
  • 6.4 Get Confirmation of Receipt from the Customer|Get Confirmation of Receipt from the Customer
  • 6.5 Maintain Proof of Delivery|Maintain Proof of Delivery
  • 6.6 Solicit Customer to Record GRN/SES|Solicit Customer to Record GRN/SES
  • 6.7 Escalate GRN issue to RMFFG|Escalate GRN issue to RMFFG
  • 6.8 Prepare the Service Confirmation Form (SCF)|Prepare the Service Confirmation Form (SCF)
  • 6.9 Update Prices and Quantity in SO|Update Prices and Quantity in SO
  • 6.10 Set sales order status to Final Invoice|Set sales order status to Final Invoice
  • 6.11 Create the Debit Note|Create the Debit Note
  • 6.12 Print the Draft Debit Note|Print the Draft Debit Note
  • 6.13 Sign the SCF and the Draft DN|Sign the SCF and the Draft DN
  • 6.14 Send signed SCF and Draft DN to Finance|Send signed SCF and Draft DN to Finance
• 7 Order – Closure|Order – Closure
  • 7.1 Receive the SCF and Draft DN|Receive the SCF and Draft DN
  • 7.2 Complete Final Invoice Header Data|Complete Final Invoice Header Data
  • 7.3 Print the Final Debit Note|Print the Final Debit Note
  • 7.4 Check Final Invoice|Check Final Invoice
  • 7.5 Sign the Final Invoice|Sign the Final Invoice
  • 7.6 Send Final Invoice to Customer|Send Final Invoice to Customer
  • 7.7 Check whether Customer recorded GRN vs. PO|Check whether Customer recorded GRN vs. PO
• 8 Financial|Financial
  • 8.1 Release the Final Invoice|Release the Final Invoice
  • 8.2 Monitor LIV recording vs. customer PO|Monitor LIV recording vs. customer PO
  • 8.3 Solicit customer to record LIV|Solicit customer to record LIV
  • 8.4 Check LIV Amount|Check LIV Amount
  • 8.5 Perform Financial Clearing|Perform Financial Clearing
• 9 Budget - Advance Reduction|Budget - Advance Reduction
  • 9.1 Calculate Balance between PI and Final Invoice 129|Calculate Balance between PI and Final Invoice
  • 9.2 Reduce Funds Reservation as per PI vs. DN difference|Reduce Funds Reservation as per PI vs. DN difference
  • 9.3 Request Reduction of Expenditure Budget|Request Reduction of Expenditure Budget
  • 9.4 Get Confirmation of Budget Reduction|Get Confirmation of Budget Reduction
  • 9.5 Check Budget Document|Check Budget Document
• 10 Procurement|Procurement
  • 10.1 Requisition|Requisition
  • 10.2 NFI Order|NFI Order
  • 10.3 NFI Receipt|NFI Receipt
  • 10.4 Transport|Transport
  • 10.5 Service|Service

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