2.1 Check Stock Availability vs. WBS

Create Inquiry
Performer:	Customer Service
Role:	C.S. Representative
Transaction :	WingsII – MD04

Check the material availability vs. WFP stock owner, or White Stock / other partners' stock (if WFP stock is not available). This check is performed against the UNHRD Inventory in order to provide a real estimate of the delivery time of the requested items to the Customer. This allows to check whether all stock is available and to decide where to pull the stock from. To run the availability control report, run transaction MD04 and insert the desired Material Code and the Plant as specified in the Inquiry click on  :

The system indicates the quantity available under the specific WBS Elements (identifying the stock owner – e.g. No. 5 below), quantities booked by other Inquiry\Quotation\Sales Order (e.g. No. 2 - against SO 65 line item 0001) and the current balance (e.g. No. 3) under the specific WBS element; same information will be included by the system in case the material is available under another WBS element:

The stock is either available (MRP element equal to ProjSt) or under replenishment (MRP element equal to POitem or PRitem). In case the material is available (MRP element equal to ProjSt), the system shows the SO or PO number and their line item:

By clicking on the system shows the Project stock, SO or PO details:

By clicking on the system displays the relevant WBS description, SO or PO. In case of a requestor's stock shortfall, materials can be asked to other partners as loan from their stock; this process known as Loans & Borrowings requires the involved parties agreement and the funding made available by the service requestor to be used to replenish the stock owner inventory. A detailed description regarding the stock transfer / Loans & Borrowings process can be found in the "Stock Transfer Processes within UNHRD" document.

The request of loan has to be submitted by UCS representative to the lender party and when release will be obtained(submitted either via mail or any other communication means), it must be provided to the Support Office to allow the posting of the loan in the system. Support Office will inform the involved hub, and HRD Finance and Procurement unit by providing the agreement number assigned to the loan (e.g. AEHDNFI00000056); theagreement number must be recorded in all the WINGS documents (e.g. PR, PO, SO, OD etc.) and provide us the PR number thru which the items will be replenished to be returned to the Lender. It must be noted that all the loan postings, as well as the PRs and POs which will be raised with regards to the loan and borrowing process must have the Agreement document attached, which is the PDF version of the confirmation from the Lender release authority that approves the borrowing of items.