3.3.3 Sales Order with in-kind transport service

This Chapter explains how to managed a Sales Order with in-kind transport service as per the definitions provided in Chapter 1.1.8 In-kind transport service. It is required to mark the Sales Orders involved in the in-kind transport by identify the entity that offers the in-kind transport, the so-called "SPONSOR" and the entity(ies) that benefiting from the In-Kind transport, the so- called "BENEFICIARY"

TIK (transport In-Kind) is the code that identifies the SPONSOR and SIK (service In-Kind) is the code that identifies the BENEFICIARY

To enter TIK or SIK, edit the related Sales Order, click on GO TO > HEADER > SHIPPING:

In the "Special Processing Indicator (SpecProcId)" field select TIK or SIK, to mark the SO of the Sponsor or the Beneficiary respectively:

Another requirement for the management of In-Kind transport, is assigning a connection between the Sales Order of the Sponsor and that(those) issued for the Beneficiary(ies). This permits to proper identify the in-kind shipments on the [Activity Report]. To link the SOs, click on GO TO > HEADER > SALES and in the "Version" field enter the SO number created for the Sponsor. This action has to be applied both in the Sponsor's SO and in the Beneficiary(ies) SO(s).

NOTE If Sponsor offers multiple transport rotations in-kind, issue one single SO per each operation so to establish a direct link between cargoes that are on-boarded on a single means of transport through each shipment.

As specified in Chapter 1.1.8.4 How to manage operations with in-kind transport service, in-kind transport can be either procured by UNHRD to Sponsor, or self-procured by Sponsor. In these latest cases It is also possible that the Sponsor does not on-board cargo on the in-kind transport: in that case above marks have to be applied on the Sponsors' SO. If there are is no cargo and no services to be charged to Sponsor, a 'dummy" SO to be created with above marks and saved without any line.

NOTE If the Sponsor is not a UNHRD Partner, below options apply:

1. If the Sponsor has a Customer Code associated in WINGS, its extension to Sales Area UNHRD must be requested through UNHRD WFP-VendorMaster Focal Points.

2. If the Sponsor does not have a Customer Code in WINGS, its creation must be requested through UNHRD WFP-VendorMaster Focal Points, specifying that the code will be used for WMS purposes only.