10.4 Transport

Procurement of Transport
Performer:	Logistics Team
Role:	Logistics Officer; Logistics Assistants
Transaction :	ME21N; ME22N; ME29N

Delegation of Authority of UNHRD Network

UNHRD provides its Partners with some additional services defined Specific Services, upon request and on the basis of full cost recovery, i.e. the cost of the service plus a Management Cost Recovery (MCR) fee. Transport is considered a Specific Service and it includes, further to standard transport of goods from HRD warehouses or from Partners/Suppliers location, to final destinations, as well as procurement of other related Logistics Services that falls under WFP Transport Manual [ENTER THE LINK TO THE MANUAL HERE], e.g. inspections of NFIs [ADD OTHER EXAMPLES HERE] and any other TRANSPORT RELATED services requiring financial commitment by WFP. Procurement of transport service is offered by the UNHRD to all Partners in line with the delegation of authority established in general by WFP for procurement of food & related packaging, transport & associated services and other goods & services. The latest Delegation of Authority (DoA) for procurement and contracting in Supply Chain has been published under Circular n. OED 2018/006. This version amends the previous Circular n. EDD2011/008.

When funds availability is in place the procurement of transport service is started by the launch of bid thru In-tend or by issuing the Work Order in case LTA with freight forwarders area available.

Customize user settings when creating Purchase Orders

To default the specifications listed in the Purchase Order header, go to Chapter 10.2 NFI Order - Paragraph 2. Customized user setting when creating Purchase Orders

Possible Purchase Order types to be selected for UNHRD are POTS, POAT, POOL, POLT, POOT, depending on the type of transport services to be procured.

NOTE User's specifications defaulted in the Personal Settings can be overwritten when creating POs of less used types or POs for other procurement units.

Creation of Transport Purchase Order

[INSTRUCTIONS HERE]

Use of Material Group S007011 (which is for "OFFICE SERV , OTHER"), because it is not applicable to transport services procured by UNHRD; instead select the proper one amongst the range that goes from U003002 to U003009 which are related to transport service:

NOTE In case of Long Term Agreement (LTA) with transport companies or couriers, it is possible to agree with UNHRD Finance unit to create one unplanned Transport PO and to account the cost for service provided by the transporters against work orders by posting one Service Entry Sheet per each transport.

Use of operational fund details

Ensure to apply WBS element S.0001.4.05.001 which is for "Transport" and must be applied wihen transport service is procured by UNHRD ot its partners:

It is mandatory the use of Fund Reservation in the TPOs (provided by Finance to Customer Service along with the Down Payment creation).

To complete the Account Assignment View ensure the proper entry of Funds Reservation:

Enter SO references

Since Micro Purchase Orders (POMP)and Transport Orders (TPO) do not require the creation of Purchase Requisitions, the POMP and TPO creators have to enter the SO number and line item in the appropriate fields of the WFP DATA tab:

NOTE In case of Long Term Agreement (LTA) with transport companies or couriers, and when the Logistics team agrees with UNHRD Finance unit to create one unplanned Transport PO and to account the cost for service provided by the transporters against work orders, it is not required to enter the SO details in the TPO, while all posted Service Entry Sheets must reflect on the Service Confirmation Form.