Stock Transfer - Loans and Borrowings Manual

STOCK TRANSFER PROCESSES WITHIN UNHRD PARTNERS

The different situations are highlighted below, and the needed logistics transactions are specified; some of these are transitory situations due to stock upload and completion of processes begun in Wings II, others are instead standard situation that may occur at any time and that were not detailed addressed in the solution document. In all of the below cases a stock transfer is “logically” required in order to position/reposition the stock against the proper stock owner. It should be remarked, however, that logistics SAP movement transfer postings cannot be used when the transfer involves a WFP partner and a NON WFP partner due to the incorrect financial postings that would derive from such postings.

Procurement of stock by a WFP partner from White stock

As per [Standard Operating Procedures], WHITE STOCKS are Suppliers stocks stored within the network premises pursuant to a Long Term Agreement (LTA) with WFP. These LTAs establish product specifications, price, expected delivery timeframe within the UNHRDs and related availability. These stocks are not „owned‟ by any one agency and are not guaranteed to be permanently in-stock at each HRD; they are still owned by the supplier and they are not marked with any logo/emblems, hence they are identified as UNHRD White Stocks. WFP may offer these stocks to its Users under the same terms and conditions and pending their availability in the UNHRD network.

Find here further information on procurement from WHITE STOCK.

Transfer of stock from different stock owners

UNHRD Partners can request to donate/transfer materials within the same hub. This type of process is allowed within Partners of same type (External vs External or Internal vs Internal) and does not generate any impact on Finance side. The process is performed by following the steps below:

Collection of approvals

In case it is required to transfer the ownership of stock, the Customer Service Staff collects the request from the Partner that requires to transfer the stock and the acceptance o romthe Partner that receives the stock. Giving Partner and receiving Partners can provide the confirmation/acceptance via mail. In case of multiple items it is recommended to collect the confirmation and approval against the list of items exported from WINGS.

Request transfer of material

Once the confirmation from giving Partner and approval from receiving Partner are in place, Customer Service Staff informs WM Experts at Support Office (SAN) to apply the change kn WMS by providing the information below:

1) WBS of Partner that requests the transfer

2) WBS of Partner that receives the transfer

3) Material Code(s) associated to the items to be transferred

4) Quantity(ies) of item(s) to be transferred

5) Batch(es) associated to the item(s), if any

Complete Warehouse Management postings

When SAN completes the transfer, Warehouse staff at hub of pertinence is required to complete the transfer requirement generated by the transfer posting started by SAN. Follow the patch below to complete this action: