2.1 Check Stock Availability vs. WBS

Check stock availability
Performer:	Customer Service
Role:	C.S. Representative
Transaction :	WingsII – MD04 - CJ03 - CN41N

Check the material availability vs. stock owner, or White Stock

This check is performed against the UNHRD Inventory in order to provide a real estimate of the delivery time of the requested items to the Partner. This action allows to check whether all stock is available and to decide where to pull the stock from, from stock owned by Partner, thru Loans and Borrowing or from any another hub not between those geographically closest to the place of delivery.

Display the UNHRD Project structure

The stock ownership is identified thru the access of the UNHRD project structure which contains all UNHRD WBS elements. In order to display UNHRD project follow the path below or go to transaction CJ03:

Logistics > Project System > Project> Special Maintenance Functions > Work Breakdown Structure (WBS) > Display

Enter S.0001 in the Proj. Def. field and click on enter :

The system display the categories that identify the UNHRD Structure; the categories related to the stock ownerships are S.0001.1.01 for WFP FOOD ITEMS (Procurement Programme Support Stock (Food)), S.0001.4.01 for WFP NON FOOD ITEMS (Procurement Operation Support Stock (NFI)), S.0001.4.02 for NOWFP NON FOOD ITEMS (Procurement Programme Support Stock (NFI)) and S.0001.4.04 for WHITE STOCK ITEMS (Procurement WHITE STOCK). The UNHRD is mainly changed when new Partners join UNHRD Network:

To export the UNHRD Structure from the system, follow the path below or go to transaction CN41N: Logistics > Project System > Information System > Structures > Project Structure Overview

Enter the project number and click on execute :

The system displays the structure condensed in categories:

By clicking on the button circled below the system expands the structure:

To export the table click on the icon circled below in red:

Select the Save to file and identify your driver by clicking on Computer icon and the select the preferable export format:

Enter the filename and click on save .

Display the list of Stock requirements

To run the availability control report, run transaction MD04 and insert the desired Material Code and the Plant as specified in the Inquiry click on  :

The system indicates the quantity available under the specific WBS Elements (identifying the stock owner – e.g. No. 5 below), quantities booked by other Inquiry\Quotation\Sales Order (e.g. No. 2 - against SO 65 line item 0001) and the current balance (e.g. No. 3) under the specific WBS element; same information will be included by the system in case the material is available under another WBS element:

The stock is either available (MRP element equal to ProjSt) or under replenishment (MRP element equal to POitem or PRitem). In case the material is available (MRP element equal to ProjSt), the system shows the SO or PO number and their line item:

By clicking on the system shows the Project stock, SO or PO details:

By clicking on the system displays the relevant WBS description, SO or PO.

In case of sale to Internal Partner of WFP NFIs, the release authority specified at paragraph 3 Establishment of new release procedures for the CRS held in the UNHRD' of Memo re. applies "WFP Corporate Response Stocks (CRS) and the UNHRD Network". Also the Release form to certify the release of CRS items has to be provided for archive purposes.

In case of a requestor's stock shortfall, materials can be asked to other partners as loan from their stock; this process known as Loans & Borrowings requires the involved parties agreement and the funding made available by the service requestor to be used to replenish the stock owner inventory. An all comprehensive explanation of Loans & Borrowing process can be found in the "Loans & Borrowing process" document, while a detailed and technical description regarding the Stock Transfer / Loans & Borrowings process can be found in the "Stock Transfer Processes within UNHRD" document.

The request of loan has to be submitted by UCS representative to the lender party and when release will be obtained(submitted either via mail or any other communication means), it must be provided to the Support Office to allow the posting of the loan in the system. Support Office will inform the involved hub, and HRD Finance and Procurement unit by providing the agreement number assigned to the loan (e.g. AEHDNFI00000056); theagreement number must be recorded in all the WINGS documents (e.g. PR, PO, SO, OD etc.) and provide us the PR number thru which the items will be replenished to be returned to the Lender. It must be noted that all the loan postings, as well as the PRs and POs which will be raised with regards to the loan and borrowing process must have the Agreement document attached, which is the PDF version of the confirmation from the Lender release authority that approves the borrowing of items.